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10+ Online Collaboration Tools for Managing Remote Teams

Below there is a list of 10 ultimate team collaboration tools you will find useful when working with a remote team. Lack of effective tools, however, might hinder the productivity of your team so making the right choice in terms of software that would empower the team collaboration, will save you from facing numerous challenges.

Originally Published at Troop Messenger

Switching to remote work is a trend that dominates. The latest reports indicate doubling the number of remote workers in the recent 10 years. And despite the famous Yahoo ban in 2015 that forced the employees to return to the offices, the trend for remote job opportunities keeps on expanding globally.

Among driving forces facilitating this growth, there are new managerial practices and innovative tech solutions that enable top companies to increase hiring remote teams.

Lack of effective tools, however, might hinder the productivity of your team so making the right choice in terms of software that would empower the team collaboration, will save you from facing numerous challenges.

Below there is a list of 10 ultimate tools you will find useful when working with a remote team.

Online Collaboration Tools

  1. 1.  Troop Messenger
  2. 2.  GoToMeeting
  3. 3.  ProProfs
  4. 4.  TMetric
  5. 5.  BlogIn
  6. 6.  Usernap
  7. 7.  JotForm
  8. 8.  SmartTask
  9. 9.  Tameday 
  10. 10.  Wrike 
  11. 11.  ClickUp
  12. 12.  Parabol
  13. 13.  I Done This
  14. 14.  Monday
  15. 15.  Clarizen
  16. 16. Quip
  17. 17. Teamwork
  18. 18. LeadGen
  19. 19. Helpjuice
  20. 20. Soapbox

Troop Messenger 

When searching for more interactive team collaboration, Troop Messenger comes as a leader. It will satisfy any team’s needs due to the simplicity of its implementation in an entrepreneurial environment.   

Working as a fully-fledged business communication platform, Troop Messenger gives you instant access to unlocking a great number of functions: 

Instant messaging

Making video calls

Conducting video conferences

Sharing files

Desktop sharing

Creating complex schedules.

Arranging the work schedule within Troop Messenger will let you keep project info fully organized and, thus, secure all the project performance data.


It is optimal in case you need a tool for arranging online meetings. It works both ways, with customers and team members. The tool provides a high-quality connection and ranges as the most reliable software. With support assisting you 24/7 and instant availability of joining or hosting the meeting options, you can start a meetup, webinar, or a regular call hassle-free.

GoToMeeting is an ultimate communication choice for remote teams. A click on the link across any device will be a signal for activating various options: 

Sharing the screen

Making notes over the images

Recording the conversations

Settings for adjusting the visibility of participants’ faces


ProProfs Project is not an over the top project management software but has made its name in the market for it's easy to use UI and simple features.

From startups to enterprises, anyone can use this robust project management tool to streamline workflow, boost team communication, and improve team productivity.

ProProfs Project helps you to:

Create & track projects on one dashboard

Track time spent on tasks by each team member

Collaborate with your teams anytime, anywhere

Create insightful reports in seconds

Bill your clients automatically


When you have to arrange the effective collaboration of your remote team, the first issue you need to address is means of providing accuracy of time calculations. 

TMetric is an effective time tracking tool as it not only enables recording data on your work time in a single-click from any gadget but also has additional functions coming handy for remote work mode:

Creating an invoice

Generating various reports (including the ones that will summarize your team performance on the project)

Setting various pay rates for billable hours

Offline time tracking

Tagging projects for facilitating the workflow

Available on Windows, Mac OS, Linux, Android and iOS

Integrating with 100+ apps remote teams use in their work.

This Timesheet software help allocate tasks to employees, track time spent, keep track of billable time to charge customers, calculate payroll, create invoices and keep track of expenses. Here's a quick list of 10 different timesheet software solutions and how they can help you manage your team better. 


BlogIn is a beautifully simple internal blog and knowledge-sharing platform for teams of all sizes. The internal blog acts as a central information hub or a ‘virtual bulletin board’ for the company, allowing all employees to stay in the loop with what’s going on in and around the office.

At the same time, the blog opens a new, transparent, two-way communication channel inside an organization, where everyone can ask a question and get the information they need to make faster and smarter decisions.

The internal blog is intuitive and easy to use, so everyone can quickly get on board, which is one of the reasons why it works so well as the internal communication tool.

Share internal news and knowledge

Improve internal communication

Share files

Boost company culture

Enables transparent, two-way communication


"Show, don't tell" - use screenshots and illustrations to communicate issues accurately and quickly. Usersnap's widget can be easily installed on your staging website or use the browser extension to capture anything you see and want to share.

Microsoft, Facebook and many web companies employ Usersnap for issue reporting, QA, user acceptance testing and customer feedback. Visual bug reports and feedback saves you time and makes remote working so easy.

Browser screen capture and annotations

Tickets include metadata (screen size, browser version, URL and console logs)

Assign, label, track and close tickets easily

Integrates with 30+ tools such as Jira and Asana

Live commenting

Unlimited guest access


JotForm is an extremely versatile online form builder which is suited for a team of any size. It doesn’t require any development skills as it’s essentially a drag-and-drop form builder. So, your entire team can benefit from it. It has a surprising amount of use cases which you can apply to your business or use it to manage your team.

You can use it to clock in the work hours of your employees, collect feedback, assign tasks, open bug reports and the list goes on, it’s all up to how creative you can get with it.

The best part is that you have a wide variety of customization options for the forms you create. You can prevent things from getting boring for your team and have a sustainable remote team. As there are way too many templates and customization options you can check a form design guide they have prepared.

Easy to use and implement

Makes collaboration seamless

Loads of customization options

Wide range of use cases


SmartTask is a simple yet powerful task and project management tool, which will help your team be more effective and efficient than ever before.

It brings the organization's tasks at one place thus everyone in a team has a clear overview of the team's progress, who's responsible and has clarity on the deadlines.

The tool enables you with the following features:

Tasks, Projects and CRM in one tool

Custom Fields to customize your tasks

Multiple Projects in one single view with Portfolio feature

Real-time communication and notifications

Available on Desktop, Android and IOS


Tameday is the all-in-one workspace for teams and small businesses that are struggling to manage their projects and workloads with various separate tools and email- Bringing everything into one place

Tameday helps you to:

Get rid of using email for internal communication by using Tameday's built-in chat feature.

Keep your work and to-dos in one place within Projects,

Communicate and share files with your team who are working remotely.

Keep in contact with your clients by allowing them to see how projects are progressing,

Keep you on track with to-dos, discussions, project due dates and your own personal calendar.

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